Privacy Policy

Effective 23. January 2025

Who we are

Welcome to osmiumdatagroup.com (“Website”), operated by Osmium Data Group B.V. (“we,” “our,” or “us”). Protecting your privacy and personal data is of utmost importance to us. This Privacy Policy explains how we collect, use, share, and safeguard your information when you visit our Website.

For any questions or concerns about this policy or your personal data, please contact us at info@osmiumdatagroup.com.

Information We Collect

We collect the following types of personal data:

• Names and Email Addresses: When you provide this information (e.g., signing up for a newsletter or submitting a form).
• IP Addresses: Collected through Matomo Analytics and HubSpot for analytics and CRM purposes.

We do not knowingly collect sensitive personal data or information from children under 18.

How We Use Your Information

We process your personal data for the following purposes:

• Marketing and Communication: To send newsletters, updates, or promotional materials via HubSpot.
• Analytics: To analyze Website traffic and user behavior using Matomo Analytics (Self-hosted, GDPR-compliant, and IP anonymization enabled).

The legal bases for processing your data include your consent (e.g., newsletter signup) and our legitimate interests (e.g., understanding website performance).

Third-Party Services

We use trusted third-party services to manage and improve our operations. These include:

• HubSpot: For customer relationship management (CRM) and marketing emails.
• Embedded Content: Our Website may include embedded links or content from YouTube, Bluesky, and LinkedIn, but we do not track your interactions with these platforms.

Please review the privacy policies of these third parties to understand their practices.

Cookies

Our Website uses cookies only as required by third-party services, such as Google Analytics and HubSpot. We do not implement cookies of our own.

• Matomo Analytics Cookies: Used to collect anonymized data about website usage.
• HubSpot Cookies: Used for CRM and marketing purposes.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

You can manage or disable cookies in your browser settings or via the cookie preferences banner on our Website.

Opt-out complete; your visits to this website will not be recorded by the Web Analytics tool. Note that if you clear your cookies, delete the opt-out cookie, or if you change computers or Web browsers, you will need to perform the opt-out procedure again.

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

The tracking opt-out feature requires cookies to be enabled.

Data Retention

We retain personal data based on the following principles:

• Regular Reviews: We regularly review our CRM to remove outdated or unnecessary information.
• Customer Preferences: Customers can unsubscribe from email campaigns or request data deletion.
• Third-Party Policies: Data retention for HubSpot is determined by the company’s retention policies.

We ensure data is not retained longer than necessary for the purposes outlined in this policy or as required by law.

International Data Transfers

Some of our third-party processors (e.g., HubSpot) may transfer or process data outside the European Union. These transfers comply with GDPR requirements using appropriate safeguards, such as Standard Contractual Clauses (SCCs).

Your Rights

If you are an EU resident, you have the following rights under the GDPR:

• Right of Access: Request a copy of your personal data.
• Right to Rectification: Correct inaccurate or incomplete data.
• Right to Erasure: Request deletion of your data.
• Right to Restriction: Request limited processing of your data.
• Right to Data Portability: Obtain your data in a portable format.
• Right to Object: Object to the processing of your data for certain purposes.

If you are a California resident, you have additional rights under the CCPA:

• Right to Know: Request details about the personal data we collect.
• Right to Delete: Request deletion of your personal data.
• Right to Opt-Out: Opt-out of the sale of your personal data.

To exercise your rights, please email info@osmiumdatagroup.com.

Data Security

We take appropriate technical and organizational measures to safeguard your personal data against unauthorized access, alteration, or destruction. However, no system can be 100% secure, so we encourage you to take precautions when sharing personal data online.

Children’s Privacy

Our Website is not intended for children under 18. We do not knowingly collect data from minors. If you believe we have inadvertently collected data from a minor, please contact us immediately.

Updates to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Changes will be posted on this page, and the “Effective Date” will be updated accordingly. We encourage you to review this policy periodically.

Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Osmium Data Group B.V.
Email: info@osmiumdatagroup.com